![]() Plus, it’s much easier on your company technicians! Shared Mailbox Storage Limits You can also simplify this process by creating shared mailboxes. All five people add the account to their Outlook client with the username and the password for the sales account. What most Office 365 users do next is create a paid account for sales so it can have a separate mailbox. Even if the user creates a rule to automatically move these to a subfolder in their inbox, the emails quickly add up. If they reply, it comes from the individual replying. But what happens is an email sent to this address goes to the inbox of the five recipients, just as you’d email them directly. You might set these up as distribution groups. Let’s say you have a generic email address on your website for that you want five people in your organization to receive. You can also use the shared mailbox as a shared team calendar. ![]() When a person in the group replies to a message sent to the shared mailbox, the email appears to be from the shared mailbox, not from the individual user. Shared mailboxes are free up to 10 GB of storage and make it easy for a specific group to monitor and send email from a public email alias like or Mail contacts are ideal for representing people outside your Exchange organization (in the shared address book) who don’t need access to any internal resources. They can appear in your organization’s shared address book and other address lists and can be added as members to distribution groups.Įach contact has an external email address, and all email messages sent to a contact are automatically forwarded to that address. Mail contacts are free and typically contain information about people or companies that exist outside your Exchange organization. When users create a calendar event, they can check a resource’s availability. When users elect to add a resource to a meeting appointment via their calendar, a reservation is placed on the resource for that time period. ![]() Equipment MailboxĪlso known as a room mailbox, these free mailboxes are used for reserving and coordinating rooms and equipment. Like mailboxes, groups can also have aliases. By default, groups messages “reply to all” members of the group. All group members will receive an email in their personal mailbox and reply from their email address. Mail sent through free distribution groups will be delivered as an individual mail item to each destination. All mail sent to any of the alias addresses will forward to the user’s inbox. One email address will be the default user email address. Each person in your organization who needs an email account will have an Office 365 mailbox, either hosted on the desktop version of Outlook or the Outlook Web Application.Įach person can also have one or more aliases for each domain verified (e.g.,, , ). Licensed mailboxes were designed for personal mail, devices and programs and require a login. Here’s an overview of the Office 365 mailbox types you can choose from: Mailboxes The types of mail accounts you can create include: Some of these account types require a paid license while others don’t. With Office 365, you have the ability to create different types of mail accounts for your unique needs. Read on for answers and suggestions surrounding Outlook 2013 and the Outlook Web Application. To understand your options as an organization, we’ve outlined the Office 365 mailbox types and use cases for each. Office 365 provides great flexibility and options for mail delivery. Microsoft Office 365 GCC High – ITAR/CMMC Compliant Migrations.Microsoft Government Licensing – GCC High & Azure (AOS-G).Azure Government – ITAR/CMMC Onboarding & Migrations.Enabling Government & DFARS Contractors.Windows 11 & Azure Virtual Desktop – Deployment & Management.SharePoint & Teams – Collaboration & Data Migrations.Sentinel & Defender – Modern Identity, Security & Data Protection.Power Platform & Power Apps – Agile App Modernization.Power BI – Data Modeling & Reporting for Business Agility.Microsoft Office 365 – Migration, and Adoption Services.Microsoft Licensing – Expertise & Cost Optimization.Intune – Desktop & Mobile Device Management.Data & AI – Harness the AI Revolution | Agile IT.Azure – Agile Migrations, Architecture, & Modern DevOps.AgileMerger – Merger & Aquisition IT Integration. ![]() AgileMAX – Fully Managed IT & Secure Microsoft Cloud.AgileAdvisor – Strategic Planning & Advisory Services.AgileAscend – Expert Microsoft Cloud Onboarding. ![]()
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